Most, if not all businesses
and firms are required to maintain and keep
certain records and
files for an extended period of time.
Many companies store these records and documents
in boxes or filing cabinets in their office
space, in their basements or attics, or in a self-storage unit. They may think that storing it themselves is the best and
most cost effective way to do it. They're wrong!
Why store files and records with an offsite storage company?
Because you have better things to do than to manage and protect your records!
For many businesses it is more efficient and cost effective to outsource records storage and document management to an offsite company with the specialized personnel, vehicles for deliveries and pick-ups, facilities and security measures that are more conducive to the long term preservation and security of your important files and records.
Here are some of the main reasons to store your boxes of files and records with a document management company:
1) The records/files and boxes you need to put into storage can be picked up and the boxes you may need to review can be delivered right to your door.
2) Better organize, preserve and manage your records.
3) Save valuable office space.
4) Save on time and labor costs, limit and/or eliminate liability for your personnel that might otherwise have to drive to and from your self-storage unit, and in the potential for worker’s compensation due to injuries that could be sustained maneuvering heavy boxes of records.
5) No more worrying about flooded basements ruining your important files and records.
6) Increase protection from theft and fire damage with a state-of-the-art fire and security systems.
7) Hard copies can often be delivered in 2 hours or sent electronically even faster.
Some companies like Cityside Archives will even pick up your files and records for free.
Most records storage companies use a bar-code system. A bar-code sticker goes onto the box you are storing. When the box reaches the storage facility, the bar-code is scanned and entered into the system. The box is then placed onto a shelf and scanned again so the system knows where the box is being stored.
Self storage and office space does not come cheaply. A company in the New York Metro area often pays at least $50 per square foot for office space. Each box you send to a storage company like Cityside Archives can be stored for only around a Quarter per month! Then you can put that extra space to better use, like generating more income for your company, freeing up extra office space to minimize the need for a costly move and making the office look neater and more professional.
For most medium and large sized businesses, and even some small ones, the best and most cost effective way to store files and records is clearly with a document management company like Cityside Archives.
Why store files and records with an offsite storage company?
Because you have better things to do than to manage and protect your records!
For many businesses it is more efficient and cost effective to outsource records storage and document management to an offsite company with the specialized personnel, vehicles for deliveries and pick-ups, facilities and security measures that are more conducive to the long term preservation and security of your important files and records.
Here are some of the main reasons to store your boxes of files and records with a document management company:
1) The records/files and boxes you need to put into storage can be picked up and the boxes you may need to review can be delivered right to your door.
2) Better organize, preserve and manage your records.
3) Save valuable office space.
4) Save on time and labor costs, limit and/or eliminate liability for your personnel that might otherwise have to drive to and from your self-storage unit, and in the potential for worker’s compensation due to injuries that could be sustained maneuvering heavy boxes of records.
5) No more worrying about flooded basements ruining your important files and records.
6) Increase protection from theft and fire damage with a state-of-the-art fire and security systems.
7) Hard copies can often be delivered in 2 hours or sent electronically even faster.
Some companies like Cityside Archives will even pick up your files and records for free.
Most records storage companies use a bar-code system. A bar-code sticker goes onto the box you are storing. When the box reaches the storage facility, the bar-code is scanned and entered into the system. The box is then placed onto a shelf and scanned again so the system knows where the box is being stored.
Self storage and office space does not come cheaply. A company in the New York Metro area often pays at least $50 per square foot for office space. Each box you send to a storage company like Cityside Archives can be stored for only around a Quarter per month! Then you can put that extra space to better use, like generating more income for your company, freeing up extra office space to minimize the need for a costly move and making the office look neater and more professional.
For most medium and large sized businesses, and even some small ones, the best and most cost effective way to store files and records is clearly with a document management company like Cityside Archives.
I am glad to know that there is such thing as a record storage company. Do you happen to know of a good record storage in edmonton?
ReplyDeleteI never even considered looking for record storage in Edmonton. This would save me so much space that would be better used as employee space. Thank you for sharing!
ReplyDeletei have gone through all your blog post. Thanking you for updating us on information about Record Storage and Document Management.
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